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Coordinator - WV

Coordinator - West Virginia

Division:  Operations
Managing Office:  Northeast Region
Work Location:  South Charleston, WV
Reports to:  Vice President, Northeast Region
FT/PT Classification:  Full Time (40 hours per week)
Position Summary

The Coordinator for an Operating Unit provides administrative and logistical support in an organized, efficient and accurate manner. Develops effective workflow plans, sets focused priorities, and meets or exceeds established deadlines for a varying workload. Deals promptly and professionally with a diverse group of external and internal clients and provides appropriate and accurate information.

  • Support the Director/Vice President in providing services to the institutions under the Operations office.
  • Efficiently perform a variety of administrative functions including:  word processing, filing, answering phones, collecting and distributing mail, photocopying, managing and maintaining database systems, ordering supplies, and making travel arrangements.
  • Prepare and proofread letters, memoranda, reports, data summaries, charts, proposals, contracts, and various other documents. 
  • Support logistics and communication for newsletters, meetings, conferences and professional learning activities.
  • Prepare, organize, and disseminate materials for professional learning events of all types, meetings, and mass mailings.
  • Respond promptly to school and system requests.
  • Support the Director in staffing Engagement Review Teams, and managing the communication and logistics pertaining to all sales and service processes for all institutions under the Operations office.
  • Track expenditures and revenues.
  • Work closely with the Finance Division on billing and invoicing.
  • Assist in implementing the Operations office’s strategic plan.
  • Foster positive and collaborative working relationships within the office and across the organization.



  • High level of proficiency in use of technology tools including Microsoft Office, event management software and other web-based applications and tools. 
  • Strong customer service skills and approach to workflow.
  • Ability to work with a superior level of organization and efficiency.
  • Ability to successfully manage multiple tasks with minimal direct supervision.
  • Ability to create and maintain cooperative working relationships with others.
  • Ability and skills to communicate professionally and effectively with clients and colleagues.
  • Work across organizational functions to accomplish goals.
  • Customer service survey
  • Supervisor evaluation results
  • Accuracy in completion of tasks, documents and web content
  • Initiative and timeliness in completion of tasks
Annual Travel Requirements
  • 5% of work time.


Qualifications and Experience
  • A minimum of three (3) years’ experience in the area of clerical, administrative and office support.


  • Any combination of education and experience equivalent to graduation from an accredited college or university with an associate degree in a job-related area.


Application Process

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About AdvancED 
AdvancED is the world's largest education community, serving over 32,000 institutions in more than 70 countries educating over 20 million students. As the global leader in advancing education excellence through accreditation and school improvement, AdvancED brings together more than 100 years of experience and the expertise of the three national accreditation agencies — the North Central Association Commission on Accreditation and School Improvement (NCA CASI), the Northwest Accreditation Commission (NWAC) and the Southern Association of Colleges and Schools Council on Accreditation and School Improvement (SACS CASI). The AdvancED Accreditation Process, a protocol embraced around the world, is a clear and comprehensive program of evaluation and external review, supported by high quality standards and dedicated to helping schools, school systems and education providers continuously improve. AdvancED's position as a thought leader in education continues to expand as we provide a national and international voice to inform and influence policy and practice on issues related to education quality. Our research results help us shape educational policy and strengthen learning practices worldwide.
The vision of AdvancED is to create a world of opportunities for every learner. We work to achieve our vision by driving education improvement through accreditation, research and innovation, policy and advocacy, and technology.